The General Data Protection Regulations (GDPR) provides you, the data subject, with a right to receive a copy of the data/information we hold about you or to authorise someone to act on your behalf. Please complete this form if you wish to see your data. You will also need to provide proof of your identity. Your request will be processed within 30 calendar days upon receipt of a fully completed form and proof of identity.

Proof of identity:
We require proof of your identity before we can disclose personal data. Proof of your identity should include a copy of two documents such as your birth certificate, passport, driving licence, official letter addressed to you at your address e.g. bank statement, recent utilities bill or council tax bill. The documents should include your name, date of birth and current address. If you have changed your name, please supply relevant documents evidencing the change. If we are not satisfied you are who you claim to be, we reserve the right to refuse to grant your request.

Administration fee:
While in most cases we will be happy to provide you with copies of the information you request, we nevertheless reserve the right, in accordance with section 8(2) of the DPA, not to provide you with copies of information requested if to do so would take “disproportionate effort”, or in accordance with Article 12 of the GDPR to charge a fee or refuse the request if it is considered to be “manifestly unfounded or excessive”. However we will make every effort to provide you with a satisfactory form of access or summary of information if suitable.

Please specify precisely what personal data you are requesting, giving as much information as possible to enable us to locate the data including:
(a) The specific documents or files you wish to see.
(b) The names of any individuals or departments whom you believe may hold the personal data you have requested.
(c) Any other information which will assist us in searching for the personal data you have requested.

For example, if you are a current or past employee and are seeking personal information in relation to your employment please provide your job title, dates of employment and any other relevant information.